Introduction of a Personnel Performance-System

A large complex government enterprise was reliant on an existing personnel performance system. This system was fragmented and lacked comprehensive rigour according to the evolving needs of the enterprise
For example over 2,500 personal performance records were stored in word documents in varying formats

A performance system specification prepared by an IT vendor was extensively evaluated
A detailed project implementation plan including objectives, milestones, activity schedule, risks and budget was documented and agreed to by the customer

Developers prepared a system prototype. The system was trialed by importing the content of the 2,500 performance reviews into the new system
The solution was developed within Lotus notes to ensure on-going integration with enterprise emailing system and to provide a front end browser-based access to the system
Comprehensive training package prepared in parallel to the prototype testing

Installation and roll out with training delivered to 99 different sites in one week
System has been subsequently extended to include other performance variables and to achieve further productivity gains

The successful installation of an on-line, browser-based personnel performance measurement system ? inside budget and on time
Increased efficiency of implementing performance reviews and documentation because of an ease of access to performance review documentation system and the flexibility of its reporting functionality
Performance review content was stored within a structured environment giving access to a wide range of other benefits such as mechanisms to coordinate workforce planning strategies
Other cost reductions through the efficient implementation of system across multiple sites